Indexing & OCR

Indexing

Whether its drawings, microfilm or business documents being scanned, they need to have indexing (or metadata) applied for quick and logical retrieval. This could simply be mimicking an existing paper filing structure, or it could be a complex system encompassing multiple search fields.

The key to indexing documents is finding the balance between price and functionality and we are always keen to help you. We can provide many cost saving solutions including Zonal OCR

Output of this data is made according to your specific requirements, which could be simple files and folders, txt/csv files for import into existing databases

Optical Character Recognition (OCR)

OCR technology reads the content of a scanned image and produces electronic text. We can provide two main types of OCR on your scanned images:

The first is “Background OCR” which retains the original scanned image for viewing, but creates a layer of hidden text. This enables you to find relevant content in a document regardless of where it is located, how it was produced and what it is called.

The second, “Full OCR” creates an editable record (typically word-processor, database or spreadsheet) and is often used to reproduce documents that only exist in hardcopy (or microfilm) without the need for re-typing or for converting large volumes of data for use in a database.

Indexing & OCR

There are 2 ways you can use to find your documents after we have scanned them to an electronic form. You can index the documents or OCR them to produce a live searchable version, or a combination of them both.