Are Scanned Documents Legal?

The short answer is ...  YES!!!!!

It is essential that anyone choosing to put scanned documents onto CD follows certain procedures. In most cases where a documents admissibility has been questioned it is in fact the procedure rather than the actual media that is in doubt.

There are ways to ensure that such problems are avoided:

1. Always inform any governing body that may wish to see your documents that you intend to change your paper onto another format. Most departments will send you written permission to do so providing you can satisfy them that the correct process has been followed and it is something your company wish to do as a matter of normal routine.

2. In the same way that paper documents must be accessible to auditors’ documents kept on CD Rom must also be freely available to any outside body wishing to view them.

3. Using a bureau for your scanning work ensures that the correct procedures have been followed in the scanning, preparation, indexing and destruction of your work.

4. Finally , there must be an person appointed whom if required can be responsible to explain and oversee the company's CD Rom scanning policy.

So in short YES CD Rom is a legal format (COMPARABLE WITH PAPER WORK AND MICROFILIMING) if the correct procedures are followed.

Providing the guidelines listed above are followed there should be no problems with you opting to benefit from the document storage system of the future now.

Are Scanned Documents Legal?