3 Very Good Reasons to Scan your Documents

Get Rid of Your Filing Space

Whether you have invoices, project files, correspondence, books/magazines, purchase orders or other documents to scan we can recommend the best way to do it and finish the job quickly, to a high quality and at a low cost! Typically you can store 3 filing cabinets of information on one CD ROM thereby saving thousands of pounds per year on document storage space.

Reduce your administration costs

According to a Gartner consultants survey, a typical office worker can spend around 40mins every day in finding documents upon which they perform their business tasks. A document management solution, in conjunction with scanning your documents, will cut this time at least in half. Therefore a department with 20 staff could save over 250 hours in time per month. At a cost of say £10 per hour this equates to £2500 saving per month per 20 staff!

Risk management & loss of information

The recent concerns on terrorism have brought home to many companies the catastrophic loss that can happen in a worst case. Most companies have regular tape backups of their electronic data but what about backups of all your paperwork? A recent report indicated that companies which suffered a total loss due to fire, etc of their documentation went out of business within 12 months. Document scanning and archival enables you to have multiple copies of your documents on and off-site and these can be re-instated within minutes of any disaster so staff can carry on their work.

Why should I scan?

With the rapidly advances pace of  today's technology combined with the similarly paced advances in property costs has lead to a revolution in data management. Valuable square footage of office accommodation is being released from the storage of essential paper records to more productive uses and the security of having these records off-site doubles the effectiveness of the exercise.

Meanwhile, the same paper records are being converted to digital format for use on computers making them far more accessible, both in terms of the speed at which the data is available plus the number of users who may access the data at the same time – important information can be accessed at the same moment in time by office-based staff and by staff ‘on the road’.

Reasons to Scan